BOARD OF ALDERMEN MEETING MINUTES
JUNE 13, 2011

The regular meeting of the New Franklin Board of Aldermen was called to order by Mayor C Frank Frevert Monday June 13, 2011 at 7:00 pm at 132 East Broadway New Franklin, Missouri. Present were as follows:

Mayor C Frank Frevert
Alderwoman Ward I Carolyn Heilman
Alderman Ward I Jerry B Thornton
Alderman Ward II Kerry Thompson
Alderman Ward II John James
Alderman Ward III Michael McGee
Alderman Ward III Walter L Banks
City Administrator/City Clerk Patricia Cunningham
Chief of Police David E Wells
City Services Director Jeffry Koenig
City Attorney Gregory P Robinson
Santa Fe Trail Monument ad hoc committee chair Sue Thompson

1. Alderwoman Heilman approved the amended agenda, which included FY 2011 year end budget adjustments and Energize Missouri Schools and Local Government Loan Program. Alderman Thompson seconded the motion. Six voting aye. Motion carried.
2. Alderman Banks moved to approve the Minutes of May 9, 2011. Alderwoman Heilman seconded the motion. Six voting aye. Motion carried.
3. Alderman Thornton moved to approve the Bills for June 13, 2011. Alderman James seconded the motion. Six voting aye. Motion carried.
4. The board and chair of the monument ad hoc committee rated the two engineering firms' qualifications submitted for the Enhance Project. The clerk will total the ratings and report to the board at a special meeting June 20, 2011.
5. Allstate Consultants asked the Board to consider reimbursement for work done since the submission of the Preliminary Engineering Report for sewer improvements. The Board requested an itemized invoice before making a decision.
6. Alderwoman Heilman moved to approve the request by the City Clerk for Records Destruction. Alderman Thornton seconded the motion. Six voting aye. Motion carried.
7. Alderwoman Heilman moved to approve the Mayor's appointment of Claude McCormick to the Zoning Committee. Alderman McGee seconded the motion. Six voting aye. Motion carried.
8. Alderwoman Heilman moved to approve the transfer of funds from depreciation savings to general fund to pay Flynn Well Drilling invoice for $6937.08. Alderman Thornton seconded the motion. Six voting aye. Motion carried.
9. Alderman Thornton moved to authorize the City Administrator to purchase a new printer for her office up to $200.00. Alderman Banks seconded the motion. Six voting aye. Motion carried.
10. Alderman Thornton moved to authorize the City Clerk to adjust the FY 2011 budget expenses by $76,414 to accurately reflect actual expenses. Alderman Thompson seconded the motion. Six voting aye. Motion carried.
11. Bee Seen Signs is preparing estimates for repairing 3 or all six of the information island kiosks.
12. An FY 2012 budget work session will be held June 20 at 6 pm.
13. The Board authorized the City Administrator to proceed with preparing invitation to bid on overlaying Edwards Street from Broadway to it's dead end; and Merchant Street from Pearl Street to Edwards Street.
14. Alderman James asked why the dogwood trees that did not survive the winter along the parkway have not been replaced and why potholes still have not been filled. The City Administrator agreed to contact MoDOT about the trees and cold mix would be purchased on Tuesday for potholes.
15. It was discussed and noted that Mr. Kevin Redden has not paid the invoice for work done on S Union Street last year nor has he restored the flood buyout lots he no longer leases to their original condition. Mayor Frevert said the city could deny any permits and his business license renewal when it comes due until he pays the bill he owes.
16. The board authorized the City Administrator to pursue the Energize Missouri DNR loan to see if the city qualifies.
17. Jeff Koenig advised the Board extra chemicals have been purchased for the water treatment plant in the event of flood; and DNR did a chlorine demand test on the well at the treatment plant to determine chemicals needed to put the well into operation in the event the well on County Road 345 is inoperable.
Smoke testing of the sewer mains will be done the second week of July with the assistance of the Missouri Rural Water Association.
18. Jeff advised the Board there are no working backup pumps at either the lagoon or the water treatment plant. After discussion of whether to purchase new pumps or rebuild nonworking spares Alderman Thornton moved to refurbish a submersible pump for the lagoon for $1230.00 and rebuild a high service pump for the water treatment plant for $1800.00. Alderman James seconded the motion. Six voting aye. Motion carried.
19. Jeff said the potholes and damages at the community building at the city park are extensive. He asked the Board to consider pouring thicker asphalt or install a concrete pad.
20. Jeff reported the new well pump is producing 220 gallons per minutes as opposed to the previous 100 gallons per minutes. 220 per minute is more than adequate.
21. Concerning the watering of the grass at the parkway and the increase number of flowers around town, Jeff suggested a 500 gallon water tank with a 2" trash pump; or soaker hoses, or install water lines.
22. Jeff's estimates for a new zero turn mower will be discussed more during budget meetings.
23. Chief of Police Wells reported Trails West Trailer Park is 90% cleaned by the owner. The cars that are still on the property have current license plates.
24. Concerning the potential for flooding, the Chief is working on finding a generator large enough to run the water plant. A staging area, if needed, for filling sandbags has been established at the Fire Station. Bottled water for volunteers is being arranged through the Red Cross.
25. The Board recommended getting another pallet of sand bags and 2-3 more loads of sand; and rolls of plastic. They also recommended getting sand from the Boonville Ready Mix and to ask if it would be returned if not used.
26. The Board was advised the Corp of Engineers holds a conference call each day at 5 pm with flood updates.
27. Alderman McGee moved to adjourn to closed session - real estate and personnel. Alderman Thornton seconded the motion.
Aye: McGee, Thornton, Banks, James, Thompson, Heilman
Nay: None
Meeting adjourned.

Recorded by
Patricia Cunningham
City Clerk