BOARD OF ALDERMEN MEETING MINUTES
JULY 11, 2011
The New Franklin Board of Aldermen meeting was called to order by Mayor C Frank
Frevert Monday July 11, 2011 at 7:00 pm at 132 East Broadway, New Franklin,
Missouri. Present were as follows:
Mayor C Frank Frevert
Alderwoman Ward I Carolyn Heilman
Alderman Ward I Jerry B Thornton
Alderman Ward II John James
Alderman Ward II Kerry Thompson
Alderman Ward III Walter L Banks
City Administrator/City Clerk Patricia Cunningham
City Services Director Jeffry Koenig
Chief of Police David E Wells
City Attorney Gregory P Robinson
Nicki Breshears, Santa Fe Trail Days Committee
Cary Sayre, Allstate Consultants
Absent: Alderman Ward III Michael McGee
1. Nicki Breshears asked the Board to authorize a Picnic License for the Friday and Saturday, September 16 & 17, 2011 for Santa Fe Trail Days. Alderman Banks so moved. Alderman Thornton seconded the motion. Five voting aye. Motion carried.
2. The agenda was amended to include approval of Minutes of June 29, 2011 and the FY 2011 audit fee. With those amendments, Alderwoman Heilman moved to approve the agenda. Alderman Thompson seconded the motion. Five voting aye. Motion carried.
3. Alderman Thornton moved to approve June 13, 2001 Minutes. Alderman James seconded the motion. Five voting aye. Motion carried.
4. Alderman Thompson moved to approve June 20, 2011 Minutes. Alderwoman Heilman seconded the motion. Five voting aye. Motion carried.
5. Alderman Banks moved to approve June 27, 2011 Minutes. Alderman Thornton seconded the motion. Five voting aye. Motion carried.
6. Alderman Banks moved to approve June 29, 2011 Minutes. Alderman Thornton seconded the motion. Five voting aye. Motion carried.
7. Alderman Thornton moved to approve the Bills for July 11, 2011. Alderwoman Heilman seconded the motion. Five voting aye. Motion carried.
8. Alderman Banks moved to have the first reading by title only of Bill No. 07.11.11, AN ORDINANCE REPEALING A PORTION OF SECTION 705.330 - D OF THE REVISED MUNICIPAL CODES, AND ENACTING IN LIEU THEREOF A NEW PORTION OF SECTION 705.330 - D, REGARDING RATES TO BE CHARGED FOR SEWER PER ONE THOUSAND (1000) GALLONS OF WATER, BY THE CITY OF NEW FRANKLIN. Alderman Thornton seconded the motion.
Aye: Heilman, Thornton, James, Banks, Thompson
Nay: None
Motion carried.
After the first reading Alderman Thornton moved to approve the first reading and have the second reading by title only of Bill No. 07.11.11. Alderwoman Heilman seconded the motion.
Aye: Heilman, Thornton, James, Banks, Thompson
Nay: None
Motion carried.
After the second reading Alderman Banks moved to approve the second reading and adopt Bill No. 07.11.11 into Ordinance 754. Alderwoman Heilman seconded the motion.
Aye: Heilman, Thornton, James, Banks, Thompson
Nay: None
Motion carried.
9. Cary Sayre showed the Board members 3 drawing options for land application of wastewater. His staff has met with landowners indicated. Cary discussed in detail the options available and what the next steps for the Board should be to keep the project moving forward.
Visit land application and/or mechanical treatment plants. Suggested: Centralia, Clifton Hill, and Hallsville for land application. Miland, Taos for mechanical treatment.
Select option for Facility Design Phase.
If land application is selected, obtain agreements with landowners, preferably
for the life of the city's funding loan.
A letter from DNR reminded the city that compliance limits must be met by April, 2012. A response letter will be drafted after the Board tours treatment plants.
10. After hearing a detailed breakdown of the invoice presented by Allstate for $2500.00, and noting that it is reimbursable once funding has been secured, Alderwoman Heilman moved to approve payment of the invoice of Additional Services. Alderman Thornton seconded the motion. Five voting aye. Motion carried.
11. Alderwoman Heilman moved to renew the lease/purchase agreement with Exchange Bank of New Franklin for a water supply well, keeping the payment at $1040.17 per month. Alderman Thompson seconded the motion. Five voting aye. Motion carried.
12. On behalf of the Santa Fe Trail Day Committee, Mayor Frevert asked the Board to waive the community building rental fee for a slow pitch softball tournament July 29 - 31. Alderwoman Heilman so moved. Alderman Thornton seconded the motion. Five voting aye. Motion carried.
13. Alderman Thornton moved to approve the transfer of funds from savings to pay the JCI invoices on the bill listing of $2867.28. Alderman Thompson seconded the motion. Five voting aye. Motion carried.
14. Proposal for the street overlay were opened.
APAC-Missouri - 260 tons, $47390.00
Christensen Construction Co. - 240 tons, $23481.60
Higgins Asphalt Co. - 268.99 ton, $26347.57
Alderman Thornton moved to accept the Christensen Construction Co. proposal if they sign the anti-lobbying agreement and add an overage limit on tonnage of no more than 10% (or 24 additional tons). Alderman Banks seconded the motion. Five voting aye. Motion carried.
15. Alderman Thornton moved to enter into an agreement with Gerding, Korte and Chitwood for the FY 2011 audit for $$5500.00. Alderman James seconded the motion. Five voting aye. Motion carried.
16. Alderman James moved to authorize the City Collector to add the 10% late
fee on water/sewer billings for all businesses, elected officials, and city
employees, exempting schools and churches only. Alderman Thornton seconded the
motion. Five voting aye. Motion carried.
17. City Services Director Koenig informed the Board that a pump for the swimming
pool had to be ordered today - $2333.00.
18. After hearing from Chief of Police Wells, Alderman Thornton moved to authorize the drafting of an ordinance that returns S Union Street to a two-way street. Alderman Banks seconded the motion. Five voting aye. Motion carried.
19. Alderman Thornton moved to adjourn. Alderman Banks seconded the motion. Five voting aye. Motion carried. Meeting adjourned.
Recorded by
Patricia Cunningham
City Clerk