NEW FRANKLIN BOARD OF ALDERMEN
WORK SESSION
6:00 PM - 7:00 PM NOVEMBER 14, 2011
132 EAST BROADWAY NEW FRANKLIN, MO

Present:

Mayor C Frank Frevert
Alderman Ward I Jerry B Thornton
Alderman Ward II John James
Alderman Ward II Kerry Thompson
Alderman Ward III Walter L Banks
City Services Director Jeff Koenig
City Administrator/Clerk Patricia Cunningham
Chief of Police David E Wells
City Attorney Gregory P Robinson
Cary Sayre, Allstate Consultants

Absent: Alderwoman Ward I Carolyn Heilman, Alderman Ward III Michael McGee

1. Mr. Sayre discussed with the Board the next steps in the process of the sewer project:
a. USDA is in favor funding the project along with CDBG. USDA has been speaking to DED on the city's behalf concerning the CDBG application.
b. Confirmation from landowners of their willingness to enter into an agreement with the city. Landowners were mailed copies of sample agreements the week of November 7.
c. Allstate Engineering will begin finalizing the facility plan
d. The city will proceed with the environmental review for USDA and CDBG by contacting the Regional Planning Commission.
e. A new contract with Allstate Consultants is required by USDA to meet recently changed contract guidelines.

2. After discussion of selling bonds directly through Oppenheimer of St. Louis, the Board agreed not to pursue.

5. The Mayor closed the work session at 7:04 pm.

BOARD OF ALDERMEN MEETING MINUTES
NOVEMBER 14, 2011
The regular meeting of the New Franklin Board of Aldermen was called to order by Mayor C Frank Frevert Monday November 14, 2011 at 132 E Broadway, New Franklin Missouri at 7:04 pm. Present were as follows:

Mayor C Frank Frevert
Alderman Ward I Jerry B Thornton
Alderman Ward II John James
Alderman Ward II Kerry Thompson
Alderman Ward III Walter L Banks
City Administrator/Clerk Patricia Cunningham
Chief of Police David E Wells
City Services Director Jeff Koenig
City Attorney Gregory P Robinson
Cary Sayre, Allstate Consultant
Heather Leonard
Zach Simpson

Absent: Alderwoman Ward I Carolyn Heilman, Alderman Ward III Michael McGee

1. After roll call and a quorum determined, Alderman Thompson moved to approve the agenda. Alderman Thornton seconded the motion. Four voting aye. Motion carried.

2. Heather Leonard approached the Board asking what could be done about roosters crowing early in the morning. The City Attorney advised that even if the Board passed a nuisance ordinance, the current owners of any fowl in town would be grandfathered in and not obligated by the ordinance. Chief Wells said he had spoken with two owners but would speak to them again about keeping their roosters inside the roost in the early morning hours so the roosters would not crow.

3. Sue Thompson of the Outdoor Art Committee of the South Howard County Historical Society advised the board the Committee voted to accept a bid from Crockett Engineering of Columbia, MO for the MoDOT project of $17,850.00, contingent on the approval of work force labor submitted by the city.

4. Alderman Thornton moved to approve the Minutes of October 11, 2011. Alderman James seconded the motion. Four voting aye. Motion carried.

5. Alderman Banks move to approve the bills of November 14, 2011. Alderman Thompson seconded the motion. Four voting aye. Motion carried.

6. Alderman Thornton moved to read Resolution 11.14.11 by title only, A RESOLUTION OF THE CITY OF NEW FRANKLIN, MISSOURI, AUTHORIZING THE MAYOR TO EXECUTE DOCUMENTS ON BEHALF OF THE CITY OF NEW FRANKLIN, MISSOURI RELATING TO APPLICATION FOR FUNDING THROUGH THE UNITED STATES DEPARTMENT OF AGRICULTURE AND THE MISSOURI DEPARTMENT OF ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS FOR SEWER IMPROVEMENTS. Alderman Thompson seconded the motion.

Aye: Thornton, Banks, James, Thompson
Nay: None
Motion carried.
After the reading of Resolution 11.14.11, Alderman Thompson moved to adopt the Resolution. Alderman Thornton seconded the motion.

Aye: Thornton, Banks, James, Thompson

Nay: None

Motion carried.

7. Alderman Thornton moved to transfer interest earned on the 2005 Bond Reserve Fund of $7317.34 to general checking account. Alderman Banks seconded the motion. Four voting aye. Motion carried.

8. Alderman Banks moved to transfer funds from the Water/Sewer Bond account to the general checking for the 2005 bond payment for $16,521.67. Alderman James seconded the motion. Four voting aye. Motion carried.

9. Alderman Thompson moved to transfer funds from the Enterprise Account to general checking account for bills from the Howard County Regional Water Commission for $1693.96. Alderman Thornton seconded the motion. Four voting aye. Motion carried.

10. Mayor Frevert asked the Board to approve the appointment of Zach Simpson to the Planning and Zoning Committee. Alderman James so moved. Alderman Thornton seconded the motion. Four voting aye. Motion carried.

11. After review of health insurance options for employees for 2012 presented by Naught-Naught Agency, Alderman Thornton moved to stay with the 2011 plan at a 2.3% decrease in premium. Alderman Banks seconded the motion. Four voting aye. Motion carried.

12. Mayor Frevert asked the Board to consider purchasing a semi box trailer for storage. After discussion, the Board asked the Mayor to present options and prices at the next meeting.

13. Alderman Thompson asked the City Services Director why the area around the shop and water treatment plant had not yet been cleaned of junk. Mr. Koenig said some junk had been recycled and more still needed to be. Mr. Thompson suggested contacting American Compressed Steel of Sedalia, MO who would bring a trailer and leave it for loading.

14. The Board reviewed the findings on the water meter tested from 103 W Broadway, the home of Ryan and Leslie Lyons. After considering the test results Alderman Thompson moved to extend a credit on water, sewer and sales tax based on an average of water gallons used before and after a new meter was installed. Alderman Thornton seconded the motion. Four voting aye. Motion carried.

15. Further discussion of Precision brand water meters that have registered gallons of water incorrectly prompted the Board to instruct the City Services Director to order two new, certified meters and use them solely for the purpose of testing existing meters for accuracy.

16. The Board also recommended the City Services Director develop a routine rotation plan for all the water meters.

17. The Board discussed a complaint by a citizen that when the city burns yard waste at the collection site south of the water treatment plant, the smoke aggravates his existing breathing issues. It was decided that burning would discontinue until the winter months with a goal of burning at least twice monthly to eliminate the yard waste pile by spring. A blower to control smoke was considered but no decision was made.

18. The City Administrator advised the Board she was checking into Direct Deposit of employee payroll and would report in detail at the next meeting.

19. The board continued discussion of the storm water issue on Pearl Street brought to the board's attention at the last meeting. City Services was directed to get accurate transit readings to determine how to address the sidewalk and curb issued that is allowing storm water to flow over the curb and sidewalk and into the basement of a Pearl Street residence.

20. City Services Director Koenig asked the Board for permission to replace the rusting bed of the dump truck. It was suggested to get a price from Ahrens Steel putting a plate over the existing floor.

21. Alderman Thornton moved to authorize the police department a new computer, if the current one cannot be repaired, for up to $800.00. Alderman James seconded the motion. Four voting aye. Motion carried.

22. Chief of Police Wells advised the board the radar unit quit for a second time and was returned, with a request for a new unit, since the warranty is still valid.

23. The Board discussed the unusual number of stray cats and options of how to house them. Currently the animal shelter cannot accommodate cats and therefore the animal control officer does not pickup cats. This will be discussed again at the next meeting when more information on housing can be researched.

24. Alderman Thompson presented to the City Administrator a letter from RG Property Management and a boundary map giving the police department the authority to enter the trailer park on S Union Street to enforce city codes.

25. Alderman Thompson brought up the topic of derelict vehicles and properties. The Board discussed and reminded the Chief of Police to issue citations to all those in violation as was discussed at the last meeting of the Board. 116 Chancellor was specifically discussed and it was recommended the Building Inspector enter the structure and take photos. Mr. Jim Russell, S Missouri Street, has advised he will tear down the structure south of his residence, of which the roof has caved.

26. Alderman Thornton moved to adjourn. Alderman Banks seconded the motion. Four voting aye. Motion carried. Meeting adjourned at 8:10 pm.