BOARD OF ALDERMEN MEETING MINUTES
JANUARY 9, 2012

The regular meeting of the New Franklin Board of Aldermen was called to order at 7:00 pm Monday January 9, 2012 at 132 E Broadway, New Franklin, Missouri. Present were as follows:

Mayor C Frank Frevert
Alderman Ward I Jerry B Thornton
Alderman Ward II John James
Alderman Ward II Kerry Thompson
Alderman Ward III Walter L Banks
Alderman Ward III Michael McGee
City Administrator/City Clerk Patricia Cunningham
City Services Director Jeff Koenig
Chief of Police David E Wells
Police Officer Don Dame
City Collector Mary Ann Wolpers
Animal Control Officer Bill Jenks
City Attorney Gregory P Robinson
Heather Leonard
Scott Morris, Fayette

Absent: Alderwoman Ward I Carolyn Heilman

1. With no additions or corrections Alderman Thompson moved to approve the agenda. Alderman Banks seconded the motion. Five voting aye. Motion carried.

2. Public Participation: Heather Leonard advised the Board there were still roosters disturbing her peace in the neighborhood. Chief Wells advised that the owner of the roosters on N Howard had removed the roosters a few days before.

Mrs. Leonard asked the Board to consider passing an ordinance banning roosters inside the city limits.

Alderman Thompson asked if the roosters' crowing violated the noise ordinance. City Attorney Robinson said that at least for now the problem was solved; and Mrs. Leonard agreed. Alderman Thornton said an ordinance was not necessary at this time, unless this becomes more of a problem.

Mrs. Leonard agreed to wait to see if the problem of roosters crowing in the early morning hours returned.

3. Public Participation: Scott Morris, a business man from Fayette advised the Board that citizens from New Franklin, Fayette, Glasgow, Armstrong and the County had met to discuss the economic development climate of the Howard County Economic Development Commission and how its funds were being used.

Mr. Morris and Jason Monning, representing the group, addressed the Howard County Economic Development Council Board to express concern of the past support of the Council but with no results.

Mr. Morris assured the Board there would be change. There will be another meeting in February to discuss a time line for economic climate change with the next two years and to put something in place that would be effective.

4. Alderman Thompson moved to approve the Minutes of December 12, 2011. Alderman McGee seconded the motion. Five voting aye. Motion carried.

5. Alderman Thornton moved to approve the bills for January 9, 2012. Alderman James seconded the motion. Discussion: Alderman Thompson suggested a better use of the City's money by giving more to the Lions Club for the parade than buying candy for the Police Department officers to give away during the parade. He said he was concerned about the risk factor of children in the street picking up candy. Mayor Frevert called for the vote: Five voting aye. Motion carried.

City Attorney Robinson suggested the Police Department make an announcement before the parade for all to be careful and watch out for the children picking up candy during the parade.

6. New Business: City Administrator Cunningham opened the bids for ceiling replacement in City Hall.

a. Scott Storjohann:
b. Stark Construction:

Alderman Thompson moved to postpone a decision until the February meeting of the Board to give the City Administrator time to request and check references for both bidders. Alderman McGee seconded the motion. Five voting aye. Motion carried.

7. New Business: After a request from a citizen, Alderman Banks moved to authorize the placement of two Children at Play signs on Edwards Street. Alderman Thornton seconded the motion. Five voting aye. Motion carried.

8. New Business: Alderman Thornton moved to approve the transfer of $735.00 to the checking account for two chemical feed pumps. Alderman Banks seconded the motion. Five voting aye. Motion carried.

9. New Business: Alderman McGee moved to approve the transfer of $919.99 to the checking account from gaming savings for the police department computer and installation. Alderman Thornton seconded the motion. Five voting aye. Motion carried.

10. Old Business: After an inspection by the Missouri Department of Agriculture, the animal control shelter needs wood replaced or covered with metal to correct two violations. Bill Jenks stated there could be no exposed wood for the animals to chew, lower than four feet. The cost for metal necessary is $662.24.

Many options were discussed:
a. Getting a quote from Barn Metal Fabrication of Boonville to compare.
b. A new structure made of cinder blocks on the bottom and wood on the top.
c. If building a new structure, moving the location

It was agreed to postpone further discussion to the February meeting, and to have the City Administrator time to ask for an extension from MDA.

11. Old Business: Enhancement Project: After receiving word from MoDOT the City's local work force match was not approve by the Federal Highway Department, a meeting with Dion Knipp and Mike Schupp, both of MoDOT was held. Attending was Mayor Frevert, Alderman Thompson, Pat Cunningham, and Sue Thompson representing the South Howard County Historical Society Outdoor Arts Committee. MoDOT informed the group that MoDOT would increase its funding obligation to the maximum eligible of 80%.

From that meeting, the City was informed that engineering services could be used for match or could be submitted for 80% reimbursement.

It was agreed that after another meeting between the City Administrator and Mr. Knipp, Mrs. Cunningham will report to the board which option was the best use of funds for the engineering.

12. Old Business: Because of the rejection of the local work force match, Alderman Thornton moved to reject the proposal from Shafer, Kline and Warren for engineering. Alderman McGee seconded the motion. Five voting aye. Motion carried.

13. Old Business: Alderman Thornton moved to authorize the City Administrator to investigate the need for interim financing on the sewer project. Alderman McGee seconded the motion. Five voting aye. Motion carried.

14. Old Business: Alderman Thompson moved to authorize the city to extend the taper of the sidewalk recently replaced another 10 to 15 feet, with Mr. Oliver Beaman agreeing to pay for the concrete. Alderman James seconded the motion. Five voting aye. Motion carried.

15. Announcement: Sue Thompson was selected as the Citizen of the Year by the committee to be recognized at the Town and Country Event Banquet February 18th.

16. Announcement: Senator Schaffer will be meeting with various groups at the Gathering Place Restaurant Friday, January 13th. He will be meeting with city officials at 10:00 am. All city officials are encouraged to attend.

17. Other Business: For clarification, Alderman Thornton moved to authorize a name change of the 1999A Bond Depreciation Saving Account at Exchange Bank to the 2005 Bond Depreciation Account. Alderman Banks seconded the motion. Five voting aye. Motion carried.

18. City Services Report: To recalibrate the flow meter would cost over $700.00. A new flow meter is $845.00. Alderman Thornton moved to purchase a new flow meter. Alderman Thompson seconded the motion. Five voting aye. Motion carried.

19. City Services Report: The yard waste burn location has caught fire twice in the last month. Alderman Thompson recalled from the last Board meeting the decision to get the pile burned down and then continually burn every two weeks to keep the size of the waste pile to a minimum. As soon as the burn ban is lifted, burning will begin with the pile will be redistributed into smaller piles.

20. City Services Report: Alderman Thornton moved to authorize the purchase of a 3/16" steel plate sheered to size for the bed of the dump truck. Alderman Thompson seconded the motion. Five voting aye. Motion carried.

21. Police Report: Chief Wells advised the Board 54 vehicles were in violation of the junk vehicle ordinance. Owners would first be contacted in person. If necessary letters to abate would be sent, followed by a citation to appear in court if the abatement is not done in the allotted time.

22. Police: Alderman Thompson authorized the purchase of two tires for the 2005 Impala from either Grotjan's or Jason's Automotive, whichever is cheaper. Alderman Thornton seconded the motion. Five voting aye. Motion carried.

23. Police: Formal request for Gaming Funds was delivered to the Boonville City Clerk on January 4. A presentation to the Boonville City Council will be made January 17th at 5:00 pm. Chief Wells, Officer Dame and Mayor Frevert will attned.

24. Police: Chief Wells asked for 4 bullet proof vests for his fulltime and parttime officers. He also asked the Board to authorize the hiring of non-paid reserves. Alderman McGee moved to authorize the purchase of two vests for the two fulltime officers. Alderman Thornton seconded the motion. Four voting aye: McGee, Banks, Thornton, Thompson. 1 vote nay: James. Motion carried.

25. Other Business: Alderman Thompson asked why a summons had not been issued to the owner of 116 Chancellor Street for not repairing or demolishing the residential structure. City Attorney Robinson said he saw no reason it could not issued now. Chief Wells said there was also another structure on S Missouri Street that need to be addressed; and that he and the Building Inspector need to inspect. Alderman Thompson reiterated the need to proceed.

26. Alderman McGee moved to adjourn to closed session - personnel. Alderman Thornton seconded the motion.
Heilman - absent
Thornton - aye
Banks - aye
James - aye
McGee - aye
Thompson - aye

Motion carried. Meeting adjourned at 8:20 pm.